Last updated: 15 January 2026

Futurist Expo (“we”, “our”, “us”, also referred to as ConvoCircle, futuristexpo.eu, and convocircle.com) is committed to protecting the privacy of all users of our websites, platforms, and communications, including futuristexpo.eu, convocircle.com, their subdomains, newsletters, and associated social media channels (collectively, the “Sites”).

The Sites are operated under the ConvoCircle project name, a business initiative currently in the process of formation and incorporation in the European Union and/or the United Kingdom.

This Privacy Policy explains how we collect, use, store, disclose, and protect your personal data in accordance with applicable data protection laws, including the General Data Protection Regulation (GDPR) and UK GDPR.

1. DATA CONTROLLER & CONTACT DETAILS

For the purposes of data protection law, ConvoCircle acts as the data controller.

Privacy Contact Email:
📧 connect@convocircle.com

You may contact us at any time regarding questions, concerns, or requests relating to this Privacy Policy or the processing of your personal data.

2. HOW WE COLLECT YOUR INFORMATION

We collect personal information when you interact with us or use our Sites, including when you:

  • register for events, initiatives, or competitions
  • subscribe to newsletters or mailing lists
  • contact us via email, forms, or social media
  • browse or otherwise use our Sites
  • interact with content, advertising, or analytics tools

We may also receive information from third-party platforms such as analytics providers, advertising partners, and social media networks, where permitted by law.

3. TYPES OF INFORMATION WE COLLECT

3.1 Personal Information

Depending on your interaction with the Sites, we may collect:

  • name
  • email address
  • occupation, organization, or affiliation
  • contact details
  • event registration details
  • correspondence and inquiries

Payment-related information is processed only by third-party payment providers. We do not store credit or debit card details.

3.2 Technical and Usage Information

We may collect technical data such as:

  • IP address
  • browser type and version
  • device type, operating system, and screen resolution
  • pages visited, time spent, and interaction data
  • referral URLs

4. LEGAL BASIS FOR PROCESSING (GDPR – ARTICLE 6)

We process personal data only where there is a lawful basis, including:

  • Contractual necessity – to provide services, event access, or fulfill registrations
  • Consent – for newsletters, marketing communications, and optional cookies
  • Legitimate interests – to operate, secure, and improve our Sites and services
  • Legal obligation – to comply with applicable laws and regulations

5. HOW WE USE YOUR INFORMATION

We use personal data to:

  • provide and manage events, services, and communications
  • respond to inquiries and support requests
  • process registrations and payments via third-party providers
  • personalize content and user experience
  • improve website performance and functionality
  • send marketing and informational communications (where permitted)
  • monitor usage and prevent fraud or misuse
  • comply with legal and regulatory requirements

6. COOKIES AND TRACKING TECHNOLOGIES

We use cookies and similar technologies to:

  • enable essential website functionality
  • analyze traffic and usage patterns
  • personalize content and advertising

You can control or disable cookies through your browser settings. Please note that disabling cookies may affect the functionality of certain parts of the Sites.

Where required by law, cookies will be used only with your consent.

7. DIRECT MARKETING

Where you have provided consent or where otherwise permitted by law, we may send you updates about events, initiatives, or related content.

You can withdraw consent or unsubscribe at any time by:

8. DATA RETENTION

We retain personal data only for as long as necessary to fulfill the purposes described in this Privacy Policy, unless a longer retention period is required or permitted by law.

Retention periods are determined based on:

  • the nature of the data
  • the purpose of processing
  • legal, contractual, or regulatory requirements

9. DISCLOSURE OF YOUR INFORMATION

We may share personal data with trusted third-party service providers who assist us with:

  • website hosting and infrastructure
  • analytics and performance monitoring
  • customer support
  • email communications and marketing

We may also disclose personal data where required to comply with a legal obligation or to protect our rights, users, or others.

10. INTERNATIONAL DATA TRANSFERS

Some of our service providers may be located outside the European Economic Area (EEA) or the United Kingdom, including in the United States.

Where personal data is transferred internationally, we ensure appropriate safeguards are in place, such as:

  • Standard Contractual Clauses (SCCs);
  • adequacy decisions; or
  • equivalent legal protections required under applicable data protection laws.

11. SECURITY

We implement appropriate technical and organizational measures to protect personal data against unauthorized access, loss, misuse, alteration, or disclosure.

However, no method of transmission over the internet or electronic storage is completely secure. While we strive to protect your data, we cannot guarantee absolute security.

12. YOUR DATA PROTECTION RIGHTS

Under applicable data protection laws, you may have the right to:

  • be informed about data processing
  • access your personal data
  • request correction or rectification
  • request erasure (“right to be forgotten”)
  • restrict processing
  • receive your data in a portable format
  • object to processing
  • withdraw consent at any time
  • lodge a complaint with a supervisory authority

Requests may be submitted to connect@convocircle.com.

13. CHILDREN’S PRIVACY

The Sites are not intended for children under the age of 13.
We do not knowingly collect personal data from children. If such data is identified, it will be deleted without undue delay.

14. OPEN-SOURCE TECHNOLOGIES

We use open-source technologies where appropriate to build and maintain our Sites and ensure that such components comply with applicable privacy and security standards.

15. CHANGES TO THIS PRIVACY POLICY

We may update this Privacy Policy from time to time. Any changes will be posted on the Sites and, where appropriate, communicated to users via email or notices on the Sites.

16. INTERNATIONAL COMPLIANCE

We aim to comply with applicable privacy laws, including but not limited to:

  • GDPR (European Union / EEA)
  • UK GDPR
  • CCPA (California, USA)
  • APPs (Australia)
  • PIPEDA (Canada)
  • LGPD (Brazil)
  • PDPA (Singapore)

17. ACCEPTANCE OF THIS POLICY

By using our Sites, you acknowledge that you have read and understood this Privacy Policy and agree to the collection and use of information in accordance with it.